Faculty Recruitment Processes
Learn about the several ways in which a department can recruit faculty including searches, pre-selects, and hiring international scholars.
Faculty Recruitment Processes
Learn about the several ways in which a department can recruit faculty including searches, pre-selects, and hiring international scholars.
Pathways for Recruitment
There are several ways in which a department can recruit faculty. Each recruitment avenue requires specific approaches to appointment. BMFA recommends departments and search committees become familiar with these processes and refer back to this page frequently as forms, processes, and documentation requirements may change.
Hiring International Scholars: J-1 and H-1B Visa Holders
BioMed Faculty Administration works in conjunction with departments and the Office of International Student and Scholar Services (OISSS) to sponsor affiliates for H-1B or J-1 Visas. Departments are required to provide the necessary visa paperwork to BMFA as part of the original appointment or reappointment packet to ensure the appropriate faculty action documentation is provided for the visa application.
Department administrators should follow OISSS instructions to secure a visa for affiliates in their department.
Visa Resources
All Departments
Biology Departments
Clinical Departments
Required Materials
- Visa-related documents
- J-1 Visa application materials are required with the reappointment packet
- H-1B Visa application materials can be submitted to BMFA after OISSS accepts them; please communicate with BMFA that the reappointment or appointment is H-1B-related so we can ensure the correct letter is provided for the application and visiting scholar.
- Appointment documents
- Search or Preselect documents (if applicable)
Pre-select Appointments
Pre-select appointments can be made to fill the unexpected departure of faculty, an urgent clinical need, or to develop a new program. In only rare cases will a Tenure Track faculty appointment be approved via the pre-select appointment process.
Pre-select Appointment Process
Pre-select appointment requests are completed in two steps.
The first step is a preliminary review, which requires little documentation and can save the department time in gathering the entire appointment packet in the event the pre-select request is not approved. Once approved, the department can move to step two, which requires the submission of several supporting documents necessary to generate the appointment letter and enter the request into the system.
Tip: If the department already has the entire packet of required materials requested in steps one and two, they can submit the entire packet while still at step one.
Searches
A search should identify and encourage the maximum number of qualified candidates to apply for the position. Qualified individuals should be encouraged to apply regardless of their race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and under University policies. Brown has a longstanding commitment to diversity and inclusion as central to fulfilling its academic mission to advance knowledge and understanding. Brown strives to draw together a community that reflects the world beyond our campus, knowing that a diversity of perspectives, ideas, and experiences helps to overcome stereotypes and drives academic excellence, innovation, discovery, and a better understanding of the human condition.
Steps for Completing a Search
Departments and search committees must follow the appropriate process timeline when conducting a search.
- Opening a Search
- Search Authorization Request
- Ensure you are utilizing the most up-to-date version of the Brown University EEO statement.
- Interviewing Candidates from a Search
- Interim Pool Report
- Selecting a Candidate
- Compliance Report
- Hire Term Sheet development (Brown-based faculty only)
- Hiring a Candidate and Closing a Search
- Appointment Packet
- All senior appointments are processed through CMFA or TPAC dossiers, depending on appointment type.
- Appointment Packet
Each step must be approved before the search committee can proceed to the next step; however, departments can begin gathering the required appointment materials once they have determined a candidate they would like to hire based on the Compliance Report.
All search-related materials must be emailed to BMFASearches@brown.edu.
Search Committee Resources
General Resources
- Brown University: Guide to Diversifying Faculty Searches
- American Medical Association: Women Physicians Section
- American Academy of Neurology: Women Leading in Neurology
- Association for Women in Science
- University of Wisconsin: Searching for Excellence & Diversity
- Video: Interrupting Bias in the Faculty Search Process
- California State University, San Bernardino: Best Practices for Recruiting a Diverse Faculty
- Tutorials for Change: Gender Schemas and Science Careers
- Academic Leadership Searches: Evolving Best Practices
- John Hopkins Medicine: Best Practices for Faculty Diversity
Interfolio
What is Interfolio?
Faculty searches are a balancing act for institutions. Interfolio designed Faculty Search to facilitate an easier and more transparent search process for everyone from committee members to administrators, diversity officers to the applicants themselves. This online applicant tracking and recruitment system allows you to collect, view and discuss application materials securely.